Society of
Children's Book Writers
and Illustrators

Cancellation, Refunds, and Other Policies



— No one under the age of 18 is permitted to attend any conference events even as a non-paying guest.

— Prices – You must log into SCBWI.ORG to get the Member prices.

— Once you complete and pay your registration, please ensure that you have filled out this IslandWood form no later than Oct 17, 2018. This is required even if you have no dietary restrictions or other limitations. All registrants will receive an email reminding of this final registration form.


Cancellation Policy:
– If you need to cancel your registration to the 2018 Weekend on the Water Writer’s And Illustrator’s Retreat, please email us at, with the subject, “WOW 2018”.
— Cancellations will be accepted until October 8, 2018. Refunds will be given minus a $50 administrative fee.


Refund Policy:
– Full refund for general retreat fee (minus $50 administrative fee) until October 8, 2018.
– After October 8, 2018 refunds will only be given in case of military service or a death in the family.
– We do not give credit toward future events for cancellations.


Blogging & Recording Policy:
By registering for this Conference, you acknowledge that audio taping, video taping, and/or transmitting or aiding in any of the foregoing of any part of the Conference (including, but not limited to, presentations, individual sessions, and networking events) is prohibited. Additionally, the material in all handouts and presentations is copyrighted and may not be reprinted, blogged, written, orally transmitted, and/or reproduced without written permission from the copyright holder only. If you are found in violation of the above, SCBWI reserves the right to remove you from the Conference and bar you from attending future conferences.

While we love when bloggers share thoughts about their overall experience, offer a personal anecdote, and/or briefly talk about something that resonated with them, it is equally important that bloggers not give away that which is not theirs to give. The fair use policy issued by SCBWI above refers to speakers’ rights, authors’ rights, and illustrators’ rights, under any circumstances, and it pertains to the content of our speakers’ talks, workshops, and/or handouts. This falls into the category of protecting intellectual property. Again, personal impressions, a quote that is cited, and/or a general overview would be considerate. However, it would be a breach of copyright law to give away a detailed report of a presenter’s material. Thank you in advance for taking this policy into account. Your professionalism is greatly appreciated.


Food Policy:
We make every attempt to accommodate food sensitivities. Please specify your food preferences in your registration form. The facility takes all precautions to provide meals that meet every dietary request, however you must make special requests known at the time of registration. During the retreat, please take the initiative to make your preferences known to the staff as the meals are served family-style. The staff is available to help you select the appropriate choices.


Anti-Harassment Policy:
The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and has a zero-tolerance policy regarding harassment, intimidation, and discrimination. This includes all harassment, intimidation, and discrimination made on the basis of race, age, sex, gender, gender identity and expression, sexual orientation, national origin, ancestry, disability, medical condition, religion, class, body size, veteran status, marital/domestic partnership status, citizenship, or any other marginalized identity. Harassment includes verbal comments, written comments, displayed images, or behaviors such as deliberate intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention, and bullying or coercion of any kind, in particular forcing another to accept your beliefs.

The SCBWI Anti-Harassment Policy applies to all situations of harassment, intimidation, or discrimination at SCBWI programs and activities and is applicable to all SCBWI events and all SCBWI venues, including but not limited to SCBWI events, conferences, meetings, meet-ups, critique groups, and online interactions. Harassment, intimidation, and discrimination at any SCBWI event, any one of the foregoing events, or online is prohibited.

CLICK HERE to read full SCBWI Anti-Harassment Policy.