SCBWI

Society of
Children's Book Writers
and Illustrators

FAQ

When does registration for the conference close?
April 30th is the deadline for registration.
Do I need to be an SCBWI member to register for the conference?
You do not have to be a member of SCBWI or have purchased a passport for regional programming to attend the conference. However, you must be a member of SCBWI to participate in the juried art portfolio displays and the PAL Showcase. Members will also get priority registration for the conference, master classes, and roundtables. Don’t miss out. Renew your membership today.
Where is the conference?
The conference will be held at Seattle Pacific University. Registration on Saturday and Sunday will take place in the upstairs lobby of Gwinn Commons, 3310 Sixth Avenue West, Seattle, WA 98119.
Where should I park for the conference?
Parking is free on the weekends in the lots at Seattle Pacific University. For more information about getting around at SPU, see the SPU campus map. The conference takes place in the academic quad around Martin Square, in Gwinn Hall, Demaray Hall, Weter Hall, and the Ames Library.
How do I know if I’m an SCBWI member?
You are only an SCBWI member if you have paid the $80/$95 fee to the SCBWI office in Los Angeles, CA. (Paying for a passport to SCBWI Western Washington’s Professional Series Meetings does not make you a member.) You can confirm your SCBWI membership status at www.scbwi.org; sign in and click Membership Renewal to view your current expiration date, and/or to renew your membership.
How much does the conference cost?
Registration for Saturday’s programming is $150 for SCBWI International members/$175 for non-members, which includes lunch, panels, keynotes, breakout sessions, coffee, tea, snacks, and a social hour/book signing Saturday evening. In addition to Saturday’s programming, there will be a variety of add-ons. The Juried Portfolio Showcase (Saturday) is an additional $35 (members) or $45 (non-members). Sunday master classes are $75 for SCBWI International members/$100 for non-members. Sunday roundtable sessions are $60 for SCBWI International members/$80 for non-members. 
Do I have to register in advance, or will there be onsite registration on the day of the event?
You must register online in advance. There will not be onsite registration as we anticipate the conference will sell out well in advance of the conference.

Can I register by phone, fax, or mail rather than online?
No. All conference registrations must be done online.
Can teen writers register and attend?
Yes, but for liability reasons, SCBWI policy requires attendees under 18 to be accompanied by an adult who also has a paid registration.
Can spouses, writing partners, or other family members attend?
Only individuals with paid registrations may attend. Multiple members of families and writing teams are welcome, but each must register for the conference.
I’ve gotten to the registration payment area and there is a box for a discount code. Should I have a one?
Most likely, the answer is no. The discount code is for faculty and advisory committee members. Please leave it blank and proceed with payment.
How do I know if I’m registered?
You’ll know you’ve successfully completed conference registration after you pay for your conference registration online. You will also receive a confirmation email almost immediately following completion of registration. If neither of these two things happened, log in at SCBWI.org and check your Event History to see if Imagine That! is listed. If it is, you’re registered! If not, try again. The most common cause for registration failures is that you cancelled out while on the PayPal page or having pop-ups blocked so that the web site cannot take you to the PayPal payment gateway.
What if I didn’t get a confirmation email?
You are likely not registered, but please check your spam/junk folder in case it got stuck there. You should have received a confirmation email with a confirmation number almost immediately following completion of registration.

Can I pay for and attend only one day of the conference?
You may register for Saturday only, but in order to attend any of the optional Sunday events, you must register for the full programming conference day on Saturday and pay conference tuition, plus any additional fees associated with the optional opportunities.

Can I get a refund?
Refunds will be given (minus a $25 processing fee) to those who cancel their conference registration on or before April 26th, 2019. Cancellation and refund fees for optional opportunities will also require the $25 processing fee, but no refunds are available for cancellations after April 26th
.
How do I view, cancel, or modify my registration?
SCBWI members can view their registration under their Event History at SCBWI.org.

What if I change my mind about which breakout sessions I want to attend?
Please choose carefully. Some of the events are limited because of classroom sizes, so it is important for you to attend the session that you selected. 

Are there any blocks of rooms or other hotel discounts for attendees who want to stay nearby the conference?
We have a block of rooms at The Mediterranean Inn in Lower Queen Anne (use booking code SCBWI for a discounted rate). The Holiday Inn Seattle Downtown and the Hampton Inn Suites Seattle Downtown are also both nearby.
Are there Continuing Education credits available?

Up to 15 Clock hours for teachers will be provided by The Heritage Institute for $35. The Heritage Institute (THI) is offering Washington State Clock Hours, Oregon PDUs, or CEU hours (other states) for teachers attending the Western Washington SCBWI conference. Please register and your $35 payment by cash or check will be collected by Deb on Saturday of the conference. Please contact Deb Lund for more information at deb@deblund.com

 

I’m new to the SCBWI and/or a first time conference attendee. What should I expect?
First time attendees may attend an orientation from 8:15am-8:45am on Saturday in Gwinn Hall. The session is designed to orient first-time attendees to the conference, answer questions about the event or industry basics, introduce you to a small group of new friends, and ensure you have a terrific event. 
I’m a published author/illustrator (PAL)? Can I showcase my work during the conference?
We will be hosting a published attendee showcase for authors and illustrators to celebrate the successes of our SCBWI “published and listed” (PAL) attendees.(See FAQ below – How do I know if I am a PAL member? – if you are not sure).
Some self-published SCBWI members are also eligible. See below for qualifications.

This opportunity is offered at no fee for eligible registered SCBWI member attendees.

What: The cover of your most recently published title (or another of your choice) will be included in a slide show, playing in the main conference auditorium,  featuring your book cover, a headshot, and a short bio or other text. Your selected book will be available for sale at the conference bookstore.

Who is eligible: This opportunity is limited to the first 50 eligible registrants who sign up for this optional conference item on or before April 1, 2019. Anyone who has not registered, or is not an SCBWI member, will not be able to participate. You may register for this opportunity if you are a PAL member, or, if self-published, you are an SCBWI Spark Award winner, or your book is available for our bookseller to purchase from their established distributors at favorable terms. This inclusion will be verified when registrant material is received.

Process: First, if you have not already done so, please verify that you are a PAL member of SCBWI International by logging in to www.scbwi.org and viewing your profile. If you are listed as a Full or Associate member, either edit your profile to include your most recent publication by a publisher appearing in the drop-down menus or apply for PAL membership at www.scbwi.org/pal-publishers/. If your PAL status cannot be verified when we receive your registration, you will not be able to participate. You will receive an email from us if you are not eligible.

If you are indeed eligible, your next step, as soon as possible after registration, is to email the following items to Jason Nemeth no later than April 1, 2019 (wwa@scbwi.org). If your materials are not received by that date, you will not be included in the Showcase. 

  • Your name, the title, publisher, and ISBN of your most recently published book (or another of your books that you’d prefer to feature.)
  • A jpg of the book cover at a resolution no less than 300 dpi. A headshot jpg at a resolution no less than 300 dpi.
  • A blurb of no more than 100 words about you or your book. We reserve the right to edit or eliminate blurbs that do not conform to this length.

Questions? Contact Jason Nemeth at wwa@scbwi.org.
I’m an illustrator, how can I showcase my work?

Participants may pay $35 (members) or $45 (non-members) to participate in the Juried Portfolio Showcase. This showcase is limited to 46 illustrators and will be viewed by faculty and attendees. Two awards will be given at the end of the day Saturday to the winner and runner up as selected by our esteemed faculty judges. One portfolio per entry, sized 9″ x 12″ (when closed).

We recommend that all artwork be in plastic sleeves to protect it from spills, smudges, or handling damage. Do not include originals, as SCBWI WWA cannot be responsible for damage while the portfolio is on display. 

All portfolios will be displayed lying flat on the display tables. No card holders, easels, or other display fixtures, please—we do not have room for them and cannot ensure their safety or return. 

Please remember to label your portfolio and each piece of art with your name and contact information. The label may be on the front or back of each piece. 

All portfolios must be brought to the Gwinn Lobby for check-in at 7:30 Saturday, May 18. You must pick up your portfolio on Saturday evening at 6:15. If you need to leave before then, please make arrangements for someone else to claim it for you.

You may include up to 200 business cards AND 200 postcards (maximum size of 5” x 7”) to be displayed in ONLY TWO STACKS in front of your portfolio during the exhibition. When you check in your portfolio, submit your cards either rubber-banded or in a disposable bag, and the cards will be displayed flat on the table above your portfolio.

NOTE: SCBWI Western Washington cannot be held responsible for lost or stolen portfolios or promotional materials. 
How do I know if I’m a PAL member?
You can verify that you are a PAL member before you register by logging in to www.scbwi.org and viewing your profile. If you are listed as a Full or Associate member, you will need to update your profile to include your most recent qualifying publication. You can update your profile once a publication date has been assigned, even if your book has not yet been released. If your publisher does not appear in the drop-down menus, you’ll need to apply for PAL member status at SCBWI PAL Membership Inquiry Form.
How do the Roundtable Critiques work? 
During each 90-minute roundtable session, participants will have 10 minutes to get feedback from their faculty member and, if time allows, other participants on the opening of their work.

Writers will bring 10 copies of their opening, 500 words maximum, to be read by the group.

Illustrators will bring 5 illustration samples or portfolio pages for review. (No full dummy books, please, though five sequential images or spreads is fine.) You may wish to bring several sheets with thumbnails of your images for viewing by other participants.

In order to give the most participants possible access to a roundtable critique, we have limited critiques to one per attendee.